How to track attendance using Google Forms QR codes

Google Form Qr Code: Keeping records of the attendees of your event is  necessary but time-consuming task when doing it manually. As with most processes, though, there’s a better way to automate it than jotting down attendee data with a pen and paper, which doesn’t require any special skills. One of the many ways to automate this time-consuming process is by using Google Form’s QR code for attendance tracking. Google Forms allows you to create online forms to send to attendees, and attendees can mark themselves present when they arrive.

Understanding QR Codes and How They Work 

A quick response (QR) code is a type of barcode that can be read easily by a digital device such as a smartphone and which stores information horizontally as well as vertically. What’s more, modern smartphones almost always come with the ability to read these codes as part of the camera function. That’s why so many businesses have turned to QR codes as a cost-effective way to automate interaction with their customers in recent years. QR code attendance tracking with Google Forms relies on QR code technology to simplify this process.

Here’s a step-by-step tutorial for using Google Forms QR Codes to track event attendance.

Create Your Google Form 

Go to the Google Forms page and create a new form or edit your existing form. You can choose from pre-made templates or simply build your own form with fields for contact information like name, email, and ID number. Google Forms allow each person to submit their response individually without seeing responses from other participants.

Obtain Your Google Forms URL

Once you are done with step one, just click the ‘Send’ button at the top of the form and then the link icon. You’ll automatically get your form link that you can copy and share using a third-party QR Code generator, or follow step three to use Google Forms QR Code addon.

Generating Your Google Forms QR Code 

The next step is to find a program that can convert your Google Forms link into QR codes. Google Forms has a QR Code add-on that you can easily install and generate a code that links to your form URL.

Share or Display Your QR Code 

Now that you have your event’s QR code, the next thing is to distribute it to your attendees. You can display it on a large screen at the entrance to your event hall, or you can even print it on all the event’s souvenirs, such as bags, booklets, etc.

Tracking Your Attendance Data 

Finally, you can check attendance using the Google Forms Responses tab, which also allows you to export the entries to Google Sheets or download them to a.csv file by clicking the green spreadsheet icon at the top of the screen.

Whichever way you decide to do it, automating your attendance tracking process can help you save time, save money, stay organized, and focus on creating value for your participants.

Need help with setting up Google Form’s QR Codes? Get in touch